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      <h1 class="title-qdfCq7 title titlepage">Process code for software procurement</h1>
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            <div class="titlepage-ulMaRU"><div class="page-title-M5ZExq titlepage">2a. Planning phase</div></div>
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                  <span class="span0-DhGbEL body"
                    >The previous phase culminated in choosing a strategy for obtaining software—an existing solution </span
                  ><span class="span1-DhGbEL mulish-normal-black-16px">(proprietary or open source)</span
                  ><span class="span2-DhGbEL body"> or a new one </span
                  ><span class="span3-DhGbEL mulish-normal-black-16px">(building in-house or contracting a vendor)</span
                  ><span class="span4-DhGbEL body"
                    >. You’re here because you either chose to procure existing proprietary software, or contract a
                    vendor to build custom software—both of which will require you to address the market. <br
                  /></span>
                </div>
                <div class="text1-1483862-Gxq1ue body">
                  <span class="span5-8oqRXR body"
                    >This second phase is about planning. You’ll articulate a plan and performance criteria in the form
                    of an RFP that you put out into the market to find a vendor. At the end of this phase, you will have
                    a solid plan for the software process, and be well on your
                  </span>
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            <div class="flex-container-2259843-ulMaRU">
              <div class="text0-2259843-gNpqSz body">
                <span class="span0-cFNNEx body">way to finding an excellent development partner. <br /></span>
              </div>
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                <span class="span1-jxhcED body"
                  >Writing an RFP is an exciting opportunity to shape a software tool that will help you and your
                  colleagues do your job better. It is a formal document, with legal and budgetary heft, but also a
                  design document. It is your opportunity to describe the ideal software, and also the perfect partner,
                  setting the terms of a productive working relationship. And it is a way of reducing risk and
                  liability, while ensuring a high-quality end product. The RFP will include criteria for evaluating
                  vendors—mandatory </span
                ><span class="span2-jxhcED mulish-normal-black-16px">(“eliminatory” criteria)</span
                ><span class="span3-jxhcED body"> and non-mandatory </span
                ><span class="span4-jxhcED mulish-normal-black-16px">(“optional” criteria)</span
                ><span class="span5-jxhcED body"
                  >. Optional criteria are a good way to include qualitative goals or values.<br
                /></span>
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              <div class="text2-2259843-gNpqSz body">
                <span class="span6-FdEIgz body"
                  >It is important for the RFP to reflect agile software development processes. It should describe a
                  full software package that addresses the original problem statement, but also break the work into
                  smaller, interoperable modules that can be contracted individually. Using a modular approach not only
                  helps with continuous deployment and integration, but also reduces risk—if the vendor produces
                  low-quality work, lags on time, or balloons over budget, you can easily bid subsequent modules to
                  another vendor.</span
                >
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